Administrative Assistant

Reports to: Operations Manager 

Location: Fort Lauderdale, FL 


Job Summary 

Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis.  

Essential Duties and Responsibilities 

  • Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages 

  • Provide callers with information such as company address, directions to company, fax numbers, company website and other related information 

  • Greets and directs visitors to the company; manages reception area to maintain a professional image 

  • Receive, sort and forward incoming mail 

  • Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.) 

  • Serve as point person for organizing all large mailings 

  • Assist in the ordering, receiving, stocking and distribution of office supplies 

  • Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc. 

  • Manage conference room reservations and organize all aspects for meetings 

  • Type correspondence and reports; edit and update various spreadsheets 

  • Maintain confidential records and files 

  • Assist with calling of prospective customers to promote company services offerings 

  • Perform other related duties as required 


Qualifications and Requirements 

  • High School diploma or GED 

  • Excellent time management and multitasking skills 

  • Excellent customer service skills 

  • Working knowledge of mail processes such as postage machine, FedEx, UPS 

  • Computer literacy; Proficiency in Microsoft Word, PowerPoint, Mail Chimp, Adobe Spark, Excel, Outlook, data entry 

  • Ability to enter data efficiently, timely and correctly in order to meet deadlines 

  • Good planning and organizational skills 

  • Well-developed verbal, listening, and written communications skills 

  • Ability to work independently or as a team player 

  • Attention to detail and a high level of accuracy and confidentiality 

  • Ability to maintain a professional appearance and manner 

  • Ability to contend with a wide variety of people on various issues 

  • Ability to work in a busy office with constant interruptions 

  • 1-3 years previous experience in an office environment 

  • Knowledge of general bookkeeping, accounting and/or Human Resources skills may be required 

Physical demands and abilities 

  • Regularly spend long hours sitting and using office equipment and computers 

  • Regularly move from sitting to standing positions effortlessly 

  • Regularly work on repetitive tasks 

  • Regularly use hands and fingers to handle, control or feel objects 

  • Regularly hold the arm and hand in one position or hold the hand steady while moving the arm 

  • Regularly use headphones and earpiece 

  • Regularly see details of objects that are less than a few feet away 

  • Regularly speak clearly so listeners can understand 

  • Regularly understand the speech of another person 

  • Frequently bend to file and maintain files 

  • Occasionally lift 5-20 pounds 

Our Company

The Fresh Linen Club is a residential and commercial cleaning company that delivers convenience to busy professionals, families, and companies alike through our proprietary mobile app, The Fresh Linen Club. 

Our goal is to connect you with reliable and experienced cleaning professionals to deliver the freshest clean after every visit.  

Head Office

2817 E Oakland Park Blvd,

Suite 200-B

Fort Lauderdale, FL 33306

Operating Hours

Mon - Fri: 8am - 8pm
​​Saturday: 8am - 8pm
​Sunday: CLOSED

O: 954-451-3118

M: 954-880-4881 

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© 2023 by The Fresh Linen Club.  


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